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WEEKLY COVID-19 VAC MEETINGS

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 WEEKLY VAC GENERIC

Attention all Service Providers - Please join San Gabriel/Pomona Regional Center and its Vendor Advisory Committee for a meeting regarding Coronavirus (COVID-19) related to directives from the Department of Developmental Services and to discuss resource needs for individuals served and their families. This meeting will ONLY be convened via videoconference due to the necessity to maintain social distancing during the COVID-19 outbreak.

The next meeting will be held

Monday, June 1, 2020 

 

TOPICS TO BE DISCUSSED

  • Introduction SG/PRC Leadership/ Board President
  • Introduction VAC Leadership
  • SG/PRC Surveillance COVID-19  
  • Surge Capacity- Resources
  • PPE Supplies
  • Technology Needs ( Remote Services)
  • DDS Directive- Additional Guidance on Payments (5-7-2020) FAQ
  • Anticipated Changes (Retainer Payments)
  • California Budget FY 20/21-May Revise/Update
  • Bus Transport Operators (CDC)
  • Alternative Location Resources
  • Service Provider Re-Opening Plans
  • SG/PRC Best Practice Document/Non Residential Services
  • Open Forum

 

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING

VIDEO-CONFERENCE LINK - To join the meeting, please click on the link below at the meeting time via your computer, e-tablet (iPad or otherwise) or smart phone. Please announce yourself and have your device’s camera enabled upon joining the meeting.

https://zoom.us/j/866422940               Meeting ID: 866 422 940

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 PREVIOUS MEETINGS

  • WEEKLY COVID-19 MEETING - MAY 26, 2020

    • Introduction SG/PRC Leadership/ Board President
    • Introduction VAC Leadership
    • SG/PRC Surveillance COVID-19  
    • Surge Capacity- Resources
    • PPE Supplies/ Alternative Options/SG/PRC Funding  
    • DDS Directive- Additional Guidance on Payments (5-7-2020) FAQ
    • Anticipated Changes (Retainer Payments)
    • DDS Directive Amended SIR requirements (COVID-19)
    • CDSS Licensed Facility Fingerprinting Clearance Exemption
    • California Budget FY 20/21-May Revise/ Next Steps
    • Hero  Legislation/Next Steps
    • Alternative Location Early Start ( Resources/Compliance)
    • Re-Opening Plans/ Approval/QA Review/SG/PRC Clinical Supports
    • SG/PRC Best Practice Document/ Service Delivery Day Program Settings
      • CDC/ OSHA/Local Health Authority Guidance
      • Capacity Considerations Remote/In-Person
      • Staggered Service Delivery
      • Service Design Containment Measures Cross Exposure
      • Internal Surveillance Systems
      • Census building, Phases
      • Considerations ( Family Needs, Age, Behaviors, Underlying Conditions)
      • Contingency Plans/ Management of COVID-19 Exposure /Transportation
    • Open Forum 

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING



  • WEEKLY COVID-19 MEETING - MAY 18, 2020

  • Introduction SG/PRC Leadership/ Board President
  • Introduction VAC Leadership
  • SG/PRC Critical Functions Update
  • SG/PRC Surveillance COVID-19  
  • Surge Capacity- Resources
  • PPE Supplies
  • DDS Directive- Additional Guidance on Payments (5-7-2020)
  • DDS Letter Bridge Funding (5-11-2020)
  • Proposal for Continuation of Consumer and Family Support
  • California Budget FY 20/21-May Revise
  • Open Forum

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING


 

  • WEEKLY COVID-19 MEETING - MAY 11, 2020

  • Introduction SG/PRC Leadership/ Board President
  • Introduction VAC Leadership
  • SG/PRC Critical Functions Update
  • DDS Directive- Regional Center Messaging ( Community Letter SG/PRC; ED)
  • SG/PRC Surveillance COVID-19  
  • Surge Capacity- Resources (RFP status update)
  • PPE/PPE Walnut High School Donation
  • Los Angeles County Public Health (FAQ Congregate Licensed Settings) ( 5-1-2020)
  • COVID-19 DDS Directives ( Expiration Dates)
  • Overtime Hours Billing Guidance
  • DDS Directive- Additional Guidance on Payments (5-8-2020)  
  • Alternative Location Services ( Therapies)  
  • In-Person Therapy Services
  • Open Forum

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING


 

  •  WEEKLY COVID-19 MEETING - MAY 4, 2020

  • Introduction of SG/PRC Leadership/Board President
  • Introduction of Vendor Advisory Committee Members
  • SG/PRC Critical Functions Update
  • Surveillance COVID-19  
  • Surge Capacity- Resources (RFP status update)
  • DDS Directives Visits to Licensed Facilities (3-23-2020)
  • Health and Safety Cost and Funding Mechanism
  • PPE update (Resource)
  • Procedure for Funding COVID-19 Employee Overtime Costs
  • ILS/SLS Remote Service Delivery Consent Process
  • DFEH COVID-19 guidance
  • EEOC COVID-19 Guidance
  • Funding for Part C services under CARES ACT
  • Day Program Workgroup
  • Transition Plan for Remote Therapy Services (Alternative Location)
  • Open Forum

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING


 

  • WEEKLY COVID-19 MEETING - APRIL 27, 2020

  • Introduction SG/PRC Leadership
  • SG/PRC Critical Functions Update
  • Surveillance COVID-19  
  • Surge Capacity- Resources (RFP status update)
  • PPE- Cloth Mask ( Management of Existing Supplies)
  • Regional Center Waivers ( Program Design, Contracts, Personnel)
  • Protocol for Positive COVID-19 cases
  • Mechanism for Funding Excess Overtime Pay ( Residential, SLS, ILS)
  • Increase SLS/ILS Hours to Backfill Lack of IHSS or Increased Service Needs
  • Funding for COVID-19 Related Expenses
  • COVID-19 related Operations Cost ( Pay differential )
  • Workers’ Compensation
  • Open Forum

 CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING


 

  • WEEKLY COVID-19 MEETING - APRIL 20, 2020 

  • Critical Operations Update
  • Surveillance Report
  • SOE Funding Non- Residential
  • ARCA letter
  • April 15th DDS Directive
    • Residential Facility Payments
    • Health and Safety Exemptions (ARM)
    • Vendor Fiscal Audits
    • Registered Behavior Technicians
    • Competitive Integrated Employment Incentives
  • Payroll Protection Program
  • Surge Capacity
  • Residential Placement (Screening/ SG/PRC Best Practice Document)

CLICK HERE TO ACCESS MATERIALS FOR THIS MEETING


 

  • WEEKLY COVID-19 MEETING - APRIL 13, 2020 

  • Positive Stories that Unite Us
  • Surveillance Report
  • SOE Funding for Non-Residential Services
  • SG/PRC Best Practice COVID-19 (CDC, New York, Local authority)
  • Personal Protective Equipment
  • Health and Safety Requests
  • Day Program Funding Contingency
  • Surge Capacity
  • Bridge Funding

CLICK HERE TO ACCESS MATERIALS


 

  • WEEKLY COVID-19 MEETING - APRIL 6, 2020 

  • SG/PRC CriticalFunctions Update
  • Covid-19 Check-In Program
  • Surveillance Update
  • March 30, 2020 DDS Directive –Applicant Participant DirectedServices
  • April 2, 2020 DDS Directive –Extension of Waivers]
  • Service Billing –Covid-19–Questions and Answers
  • Federal Government Loan –Forgiveness Program
  • Rate Increase Adjustments
  • Vendor Contact Information
  • Day Program Funding•Supplies –Covid-19
  • SurgeCapacity –Fairview DevelopmentalCenter and two other local sites
  • Service ProviderCheck-In Plan
  • Updated Statewide Waivers for Licensing Requirements due to Coronavirus Disease

CLICK HERE TO ACCESS MATERIALS


  • WEEKLY COVID-19 MEETING - MARCH 31, 2020  

  • New DDS Directives
    • Admissions to and Discharges from DDS Facilities
    • Requirements Waived Due to COVID-19
    • Reporting Incidents Related to COVID-19 in SANDIS
  • SG/PRC Critical Business Functions
  • Surveillance Monitoring -COVID-19
  • Protocol for ResidentialPlacements-COVID-19
  • Service Providers Billing Instructions -COVID-19
  • State of Emergency Order -COVID-19
  • Day Program Funding-COVID-19
  • Different Ways to Deliver Day Program Services -COVID-19
  • Supplies-COVID-19
  • Surge Capacity-COVID-19

CLICK HERE TO ACCESS MATERIALS


  • WEEKLY COVID-19 MEETING - MARCH 26, 2020  

Collaboration and strategy session to identify different ways Day Program services can be delivered during the pandemic:

  • Discussion about different ways to allocate and use Day Program staff as supplemental supports in respite settings, residential facilities and in-home settings.  
  • Discussion about different ways to use Day Program facilities to expand residential resources and respite services.

CLICK HERE TO ACCESS MATERIALS


  • WEEKLY COVID-19 MEETING - MARCH 23, 2020  

  • March 19, 2020 Governor Newsom’s Statewide “Stay at Home” Order
  • March 12, 2020 Governor Newsom’s State of Emergency Order (DayProgram Closures)
  • March 12, 2020 DDS Directive on Day Services
  • March 16, 2020 California Department of Public Health Guidance
  • March 18, 2020 DDS Directive Waived Requirements/Additional Guidance (RemoteServices)
  • March 18,2020 DDS Directive Regional Center Monitoring Staff
  • March 18, 2020 DSS Statewide Wavier Licensing Requirements
  • SG/PRC relaxed practices, and authorization review process
  • SG/PRC COVID-19 Service Needs (Repurposing Day Program Services)
  • DDS Directives on Placements in Licensed Residential Settings

CLICK HERE TO ACCESS MATERIALS


  • WEEKLY COVID-19 MEETING - MARCH 16, 2020  

  • COVID-19 2020 Statewide State of Emergency –March 12, 2020
  • Governor Newsom Issues New Executive Order Further Enhancing State and Local Government’s Ability to Respond to COVID-19 Pandemic –March 12, 2020
    • Executive Order N-25-20
  • Department Directive on Requirements Waived Due to COVID-19 –March 12, 2020
  • Department Directive on Day Services for Consumers at High Risk for Serious Illness Due to COVID-19 –March 12, 2020
  • DDS All Counties Letter-Prevention, Containment, Mitigation Measures
  • California Department of Public Health (CDPH)-Guidance
  • Centers for Disease Control and Prevention (CDC)-Guidance
  • Governor Newsom Declares State of Emergency to Help State Prepare for Broader Spread of COVID-19

CLICK HERE TO ACCESS MATERIALS


 

 

 

 

  

 

 

 

 

 

 

 

 

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